DEFINITION AND EXAMPLE OF INQUIRY LETTER

Inquiry Letter is a letter written to request information and/or ascertain its authenticity. A letter of inquiry deals with various matters like job vacancies, funding, grants, scholarships, projects, sales, pre-proposals and others. The term is common in various business setups as it implies fund request or pre-proposal information. Owing to this usage, the term may be considered exclusive to these setups alone. But that is not the case, to this effect the below definition offers a justified meaning.

      1. Inquiry Letter Definition

A document requesting information sent on behalf of an individual or an organisation for their own respective purposes, which can be mutually beneficial to the recipient and the sender.

The term ‘Inquiry’ is same as ‘Enquiry’. The former is more commonly used in U.S. and the latter one is more common in U.K. There are some other terms which represent the letters; these are Letter of Intent, Letter of Interest, Query letter, Prospecting Letter, Pre-proposal Letter and Concept Paper. The term ‘Cover Letter’, ‘Business Letter’, ‘Request Letter’ and ‘Sales Letter’ is also applied to an inquiry letter especially when the objective is same as that of letter for inquiry.

A letter of inquiry serves to facilitate business operations and satisfaction of the sender. Inquiry letters remove any misunderstanding and are time savers, especially when two parties want to reach an understanding. The communication towards this effect resolves the issue without any delay. With relation to it being a ‘Pre-proposal letter’, the inquiry letter is also termed as a ‘Condensed Version of a Proposal’. It is the outcome of the purpose of the letter which highlights the points of a proposal instead of a full-fledged proposal.

On an individual’s basis, these letters are sent to companies that are willing to hire but haven't advertised job openings. It can also be a letter addressed to editor in-charge of a publication proposing certain literary work. It can be a letter from a student who is vying for a seat in a college or a business that provides an internship. So, the objective of an enquiry letter is same but its projections and audiences are different. Same goes for its method of delivery, it can be sent via paper mail or electronic mail.

     2.       Example of Inquiry Letter

Prien Novita Ayu

12 Purple Street

Tangerang

PrienNovita@mail.com

October 14, 2016

Ladies Fancy Fashion

09 River Street

Jakarta

LadiesFashion@mail.com

Dear Madam,

Yesterday, I saw the dresses of your boutique at Jakarta Fashion Week and made me interested to become your distributor in Tangerang. I should be glad if you could send me the latest catalogue and the pricelist of your boutique.

I hope you can send them all and we could  be a teamwork in this fashion field. Because I really loved the dresses of your boutique that you perfomed yesterday.

Sincerely,

Prien Novita Ayu

Owner of Sparkle Fashion

Source :

https://targetstudy.com/letters/inquiry-letter/